INTERESTED? SCROLL ON!
Behind the Screens — a full-service operations firm helping powerhouse founders reclaim their time, scale without burnout, and step fully into their visionary roles — is growing! We’re on the lookout for our next high performing Executive Assistant to support our clients.
Executive Assistant
We're accepting applications
As an EA, you’ll be responsible for helping entrepreneurs thrive by taking care of the every day tasks in their business. We're talking about inbox management, calendar management, program management, payments, contracts and everything in between.
Our team is here to manage the backend so they can show up as the CEO and visionary of their company.
Rest assured you will never be bored - our clients work in a variety of fields and are multi-passionate.
BEHIND THE SCREENS IS LOOKING FOR OUR NEXT ONLINE EXECUTIVE ASSISTANT
Creative Support
Launch Support
Client Concierge Support
General Administrative Support
Although your responsibilities will vary based on the needs of the client, typical EA support involves:
You'll be responsible for tasks such as calendar management, inbox management, GDrive Organization, and more
Tasks would include things like onboarding and offboarding clients, invoicing, handling failed payments, fielding client questions and concerns, managing Facebook groups, etc.
You will be supporting clients with product/service launches by creating collateral (emails, slides, course work), scheduling posts and emails, updating sales pages, and other launch related tasks
Tasks might include content repurposing, creating designs for Instagram and Facebook via Canva, light video editing (trimming videos, etc.), creation of landing pages, resources, etc.
Program Management
Enrolling new students, uploading videos and resources to course portals, scheduling coaching calls, scheduling cohort calls and virtual events, coordinating guest coaching, etc.
Podcast Support
Creating collateral for podcast episodes (IG stories, static posts, etc.), coordinating guest speakers for podcasts, drafting promotional emails, etc.
**SOPs and training are provided for all client work.
- Email Marketing: ConvertKit, ActiveCampaign, Flodesk
- Course Hosting: Kajabi, Thinkific, Kartra
- Project Management: Clickup, Asana
- Client Relationship Management: Dubsado, Honeybook
- Payment: Stripe, Paypal
- Integration: Zapier
- Website: Squarespace, Wix, Kajabi, ShowIt, Wordpress
- Zoom
- Slack
Our clients work with a variety of different softwares, and as their executive assistant it is important for us to be at least somewhat familiar, if not proficient, in the types of software that they use.
Tech Knowledge
- You live and thrive in the details, and perform well under pressure
- You are a strong online communicator, with exceptional customer service and client communication skills
- You take initiative and are quick on your feet - an efficient and effective problem solver
- You are a self-starter
- You take direction well and can follow SOPs
- You're interested in a long-term employee/employer partnership and are looking for a job you can commit to and grow with
- You’re a stickler for deadlines and punctuality
- You work exceptionally well independently, but also collaboratively within a team
- You are a master juggler of projects, and are able to prioritize tasks as needed
- You are available to work during regular office hours Monday to Friday for 10-15 hours/week to start (with the potential to grow to full-time very quickly)
- You are legally eligible to work in the United States
This could be you if…
We are always accepting applications for this role - our management team will be in touch if you are a fit and if there is an opening on our team.
Apply here
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